CONSTITUTION: Hampton Wythe Little League
League ID Number 0346074
ARTICLE III - MEMBERSHIP
SECTION 1
Eligibility - Any person sincerely interested in active participation to further the objective of this Local League may apply to become
a Member.
SECTION 2
Classes - There shall be the following classes of Members:
(a) Player Members - Any player candidate meeting the requirements of Little League Regulation IV shall be eligible to compete for
participation. Player Members shall have no rights, duties or obligations in the management or in the property of the Local League.
(b) Regular Members - Any adult person actively interested in furthering the objectives of the Local League may become a Regular
Member upon election and payment of dues as hereinafter provided. Regular Members may be issued a card numbered in sequential
order annually. The secretary shall maintain the roll of membership to qualify voting members.
Only Regular Members in good standing are eligible to vote at General Membership Meetings. All Officers, Board Members,
Committee Members, Managers, Coaches, Volunteer Umpires, and other elected or appointed officials must be active Regular
Members in good standing.
ARTICLE II - OBJECTIVE
SECTION 1
The objective of the Local League shall be to implant firmly in the children of the community the ideals of good sportsmanship, honesty,
loyalty, courage and respect for authority, so that they may be well adjusted, stronger and happier children and will grow to be good, decent,
healthy and trustworthy citizens.
SECTION 2
To achieve this objective, the Local League will provide a supervised program under the Rules and Regulations of Little League
Baseball, Incorporated. All Directors, Officers and Members shall bear in mind that the attainment of exceptional athletic skill or the winning
of games is secondary, and the molding of future citizens is of prime importance. In accordance with Section 501-(c)-(3) of the Federal
Internal Revenue Code, the Local League shall operate exclusively as a non-profit educational organization providing a supervised program
of competitive baseball and softball games. No part of the net earnings shall inure to the benefit of any private shareholder or individual;
no substantial part of the activities of which is carrying on propaganda, or otherwise attempting to influence legislation, and which does not
participate in or intervene in any political campaign on behalf of any candidate for public office.
Note: Regular Members of the league automatically include all current Managers, Coaches, Volunteer Umpires, Board Members,
Offcers of the Board, and any other person who is recognized by the Board as a volunteer in the Local League, including the
following volunteers titles listed below:
Recommend Positions: Team parent, Equipment Manager, Coaching Coordinator, Sponsorship/Fundraisers Manager, Information
Offcer, Groundskeepers, Concessions Manager, Umpire-In-Chief etc...
President Vice President Secretary Treasurer
Player Agent Umpire-In-Chief Safety Officer League Information Ofcer
Coaching Coordinator
(Recommended Board Position)
Concessions Manager
(Recommended Board Position)
Sponsorship/Fundraiser Manager
(Recommended Board Position)
Ways & Means Manager
(Recommended Board Position)
Equipment Manager Coaching Coordinator
(Recommended Board Position)
Player Agent
(Recommended Board Position)
Honorary Members (Optional) - Any person may be elected as Honorary Member by the unanimous vote of all Directors present
at any duly held meeting of the Board of Directors but shall have no rights, duties or obligations in the management or in the property
of the Local League.
(c) Sustaining Members (Optional) - Any person not a Regular Member who makes fnancial or other contribution to the Local
League may by a majority vote of the Board of Directors become a Sustaining Member, but such person shall have no rights, duties
or obligations in the management or in the property of the Local League.
(d) As used hereinafter, the word “Member” shall mean a Regular Member unless otherwise stated.
SECTION 3
Other Affiliations:
(a) Members, whether Regular or Player, shall not be required to be affiliated with another organization or group to qualify as members
of the Local League.
(b) Regular Members should not be actively engaged in the promotion and/or operation of any other baseball/softball program.
SECTION 4
Suspension or Termination: Membership may be terminated by resignation or action of the Board of Directors as follows.
(a) The Board of Directors, by a two-thirds vote of those present at any duly constituted Board meeting, shall have the authority to
discipline or suspend or terminate the membership of any Member of any class, including managers and coaches, when the conduct
of such person is considered detrimental to the best interests of the Local League and/or Little League Baseball, Incorporated. The
Member involved shall be notified of such meeting, informed of the general nature of the charges and given an opportunity to appear
at the meeting to answer such charges.
(b) The Board of Directors shall, in case of a Player Member, give notice to the manager of the team for which the player is a Player
Member. Said manager shall appear, in the capacity of an adviser, with the player before the Board of Directors or a duly appointed
committee of the Board of Directors. The player’s parent(s) or legal guardian(s) may also be present. The Board of Directors shall
have full power to suspend or revoke such player’s right to future participation by two-thirds vote of those present at any duly
constituted meeting (quorum is required).
ARTICLE IV - DUES FOR REGULAR MEMBERS (NOT PLAYERS)
SECTION 1
Dues for Regular Members may be fixed at such amounts as the Board of Directors shall determine for a particular fscal year. (See
Article XI, Section 7 for fiscal year of this league.) Note: Dues for Regular Members are separate from registration fees for Player Members,
which are determined annually by the Board of Directors in accordance with Regulation XIII (c). If no dues for Regular Membership are
collected, Section 2 below does not apply.
SECTION 2
Regular Members who fail to pay their fixed dues within thirty (30) days of application to become a member may, by majority vote of the Board present at a Board meeting, be dropped
from the rolls and shall forfeit all rights and privileges of membership.
ARTICLE V - GENERAL MEMBERSHIP MEETINGS
SECTION 1
Definition: A General Membership Meeting is any meeting of the membership of the league (including Special General Membership
Meetings, Section 7). A minimum of one per year (Annual Meeting, see Section 6) is required.
SECTION 2
Notice of Meeting: Notice of each General Membership Meeting shall be delivered personally, electronically, or by mail to each
Member at the last recorded address fourteen (14) days, in advance of the meeting, setting
forth the place, time and purpose of the meeting.
SECTION 3
Quorum: At any General Membership Meeting, the presence in person or representation by absentee ballot of one fifth (20 percent) of the members (as defned in Article III - Membership) shall be
necessary to constitute a quorum. If a quorum is not present, no business shall be conducted.
SECTION 4
Voting: Only Regular Members in good standing shall be entitled to make motions and vote at General Membership Meetings. However,
the Board of Directors may invite, admit and recognize guests for presentations or comments during General Membership Meetings. (Those
eligible to take part at meetings of the Board of Directors are described in Article VI, Section 4.)
SECTION 5
Absentee Ballot: For the expressed purpose of accommodating a Regular Member in good standing who cannot be in attendance
at the Annual Meeting, or any General Membership Meeting at which new Board members will be elected, an absentee ballot may be
requested and obtained from the Secretary of the League. The absentee ballot shall be properly completed, signed and returned in a
sealed envelope to the Secretary prior to the date of the election. The Secretary shall present all absentee ballots to the Election Chairman
(appointed at the meeting) on the date of the meeting, prior to the voting portion of the election process.
SECTION 6
Annual Meeting of the Members: The Annual Meeting of the Members of the Local League shall be held the third Monday in September at 6:30pm each year
for the purpose of electing new Members, electing the Board of Directors, receiving reports, reviewing the Constitution, appointing committees,
and for the transaction of such business as may properly come before the meeting.
(a) The Membership shall receive at the Annual Meeting of the Members of the Local League a report, verifed by the President and
Treasurer, or by a majority of the Directors, showing:
(1) The condition of the Local League, to be presented by the President or his/her designate;
(2) A general summary of funds received and expended by the local league for the previous year, the amount of funds
currently in possession of the local league, and the name of the fnancial institution in which such funds are maintained;
(3) The whole amount of real and personal property owned by the Local League, where located, and where and how invested;
(4) For the year immediately preceding, the amount and nature of the property acquired, with the date of the report and the
manner of the acquisition, the amount applied, appropriated or expended, and the purposes, objects or persons to or for
which such applications, appropriations or expenditures have been made;
(5) The names of the persons who have been admitted to regular membership in the Local League during such year.
This report shall be fled with the records of the Local League and entered in the minutes of the proceedings of the Annual
Meeting. A copy of such report shall be forwarded to Little League International.
(b) At the Annual Meeting, the Members shall determine the number of Directors to be elected for the ensuing year and shall elect such
number of Directors. The number of Directors elected shall be not less than seven (7).
(c) After the Board of Directors is elected, the Board shall meet to elect the offcers. After the election, the Board of Directors shall
assume the performance of its duties on October 1st. The Board’s term of offce shall continue until its successors
are elected and qualifed under this section.
(d) The Offcers of the Board of Directors shall include, at a minimum, the President, one or more Vice Presidents, Treasurer, Secretary,
one or more Player Agents, a Safety Offcer and a Coaching Coordinator Regulation I (b). The Board shall also include a minimum of
one manager and one volunteer umpire. Only volunteer umpires may be elected to the Board.
SECTION 7
Special General Membership Meetings - Special General Membership Meetings of the Members may be called by the Board
of Directors or by the Secretary or President at their discretion. Upon the written request of a minimum of fve members, the President or
Secretary shall call a Special General Membership Meeting to consider the subject specifed in the request. No business other than that
specifed in the notice of the meeting shall be transacted at any Special General Membership Meeting. Such Special General Membership
Meeting shall be scheduled to take place not less than twenty one (21) days after the request is received by the President or Secretary.
SECTION 8
Rules of Order for General Membership Meetings and Regular Meetings of the Board of Directors - Robert’s Rules
of Order shall govern the proceedings of General Membership meetings, and all regular meetings of the Board of Directors, except where
same conficts with this Constitution of the Local League.
ARTICLE VI - BOARD OF DIRECTORS
SECTION 1
Authority: The management of the property and affairs of the Local League shall be vested in the Board of Directors.
SECTION 2
Increase in number: The number of Board of Directors so fxed at the Annual Meeting may be increased at any General Membership
Meeting or Special Meeting of the Members. If the number is increased, the additional Directors may be elected at the meeting at which
the increase is voted, or at any subsequent General Membership Meeting. All elections of additional Directors shall be by majority vote
of all Regular Members present or represented by a properly executed and signed absentee ballot fled with the Secretary prior to the
election meeting.
SECTION 3
Vacancies: If any vacancy occurs in the Board of Directors, by death, resignation or otherwise, it may be flled by a majority vote of the
remaining Directors at any regular Board meeting or at any Special Board Meeting called for that purpose.
SECTION 4
Board Meetings, Notice and Quorum: Regular meetings of the Board of Directors shall be held immediately following the Annual
Meeting and on such days thereafter as shall be determined by the Board.
(a) The President or the Secretary may, whenever they deem it advisable, or the Secretary shall at the request in writing of
three Directors, issue a call for a Special Board Meeting. In the case of Special Board Meetings, such
notice shall include the purpose of the meeting and no matters not so stated may be acted upon at the meeting.
(b) Notice of each Board meeting shall be given by the Secretary personally, electronically or by mail to each Director at least seven
day(s) before the time appointed for the meeting to the last recorded address of each Director.
(c) Seven Members of the Board of Directors shall constitute a quorum for the transaction of business. If a quorum is not present,
no business shall be conducted.
(d) Only members of the Board of Directors may make motions and vote at meetings of the Board of Directors. However, the Board of
Directors may invite, admit and recognize guests for presentations or comments during Board meetings.
SECTION 5
Duties and Powers: The Board of Directors shall have the power to appoint such standing committees as it shall determine
appropriate and to delegate such powers to them as the Board shall deem advisable and which it may properly delegate.
The Board may adopt such rules and regulations for the conduct of its meetings and the management of the Local League as it may
deem proper, provided such rules and regulations do not confict with this Constitution.
The Board shall have the power by a two-thirds vote of those present at any regular Board or Special Board Meeting to discipline,
suspend or remove any Director or Offcer or Committee Member of the Local League in accordance with the procedure set forth in Article
III, Section 4 (a, b).
SECTION 6
Rules of Order for Board Meetings: Robert’s Rules of Order shall govern the proceedings of all league meetings, including Board
of Directors meetings, except where same conficts with this Constitution of the Local League.
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ARTICLE VII - DUTIES AND POWERS OF THE BOARD
SECTION 1
Appointments - The Board of Directors may appoint such other offcers or agents as it may deem necessary or desirable, and may
prescribe the powers and duties of each. Appointed offcers or agents shall have no vote on actions taken by the Board of Directors unless
such individuals have been elected to the Board by the membership or have been elected to fll a vacancy on the Board.
SECTION 2
President - The President shall:
(a) Conduct the affairs of the Local League and execute the policies established by the Board of Directors.
(b) Present a report of the condition of the Local League at the Annual Meeting.
(c) Communicate to the Board of Directors such matters as deemed appropriate, and make such suggestions as may tend to promote
the welfare of the Local League.
(d) Be responsible for the conduct of the Local League in strict conformity to the policies, principles, Rules and Regulations of Little
League Baseball, Incorporated, as agreed to under the conditions of charter issued to the Local League by that organization.
(e) Designate in writing other offcers, if necessary, to have power to make and execute for/and in the name of the Local League such
contracts and leases they may receive and which have had prior approval of the Board.
(f) Investigate complaints, irregularities and conditions detrimental to the Local League and report thereon to the Board or Executive
Committee as circumstances warrant.
(g) Prepare and submit an annual budget to the Board of Directors and be responsible for the proper execution thereof.
(h) With the assistance of the Player Agent, examine the application and support proof-of age documents of every player candidate and
certify to residence or school enrollment, and age eligibility before the player may be accepted for tryouts and selection.
(i) Complete the required background checks per Little League Regulation I (b) and I (c) 8 & 9; or delegate this responsibility to the
league’s Safety Offcer, or other designated Board member.
SECTION 3
Vice President - The Vice President shall:
(a) Perform the duties of the President in the absence or disability of the President, provided he or she is authorized by the President
or Board so to act. When so acting, the Vice President shall have all the powers of that offce.
(b) Perform such duties as from time to time may be assigned by the Board of Directors or by the President.
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SECTION 4
Secretary - The Secretary shall:
(a) Be responsible for recording the activities of the Local League and maintain appropriate fles, mailing lists and necessary records.
(b) Perform such duties as are herein specifcally set forth, in addition to such other duties as are customarily incident to the offce of
Secretary or as may be assigned by the Board of Directors.
(c) Maintain a list of all Regular, Sustaining and Honorary Members, Directors and committee members and give notice of all meetings
of the Local League, the Board of Directors and Committees.
(d) Issue membership cards to Regular Members, if approved by the Board of Directors.
(e) Keep the minutes of the meetings of the Members, the Board of Directors and the Executive Committee, and cause them to be
recorded in a book kept for that purpose.
(f) Conduct all correspondence not otherwise specifcally delegated in connection with said meeting and shall be responsible for
carrying out all orders, votes and resolutions not otherwise committed.
(g) Notify Members, Directors, Offcers and committee members of their election or appointment.
SECTION 5
Treasurer - The Treasurer shall:
(a) Perform such duties as are herein set forth and such other duties as are customarily incident to the Offce of Treasurer or may be
assigned by the Board of Directors.
(b) Receive all moneys and securities, and deposit same in a depository approved by the Board of Directors.
(c) Keep records for the receipt and disbursement of all moneys and securities of the Local League, including the Auxiliary, approve all
payments from allotted funds and draw checks therefore in agreement with policies established in advance of such actions by the
Board of Directors. All disbursements by check must have dual signatures.
(d) Prepare an annual budget, under the direction of the President, for submission to the Board of Directors at the Annual Meeting.
(e) Prepare an annual fnancial report, under the direction of the President, for submission to the Membership and Board of Directors
at the Annual Meeting, and to Little League International.
SECTION 6
Player Agent - The Player Agent shall:
(a) Record all player transactions and maintain an accurate and up-to-date record thereof.
(b) Receive and review applications for player candidates and assist the President in verifying residence or school enrollment and age
eligibility.
(c) Conduct the tryouts, the player draft and all other player transaction or selection meetings.
(d) Prepare the Player Agent’s list.
(e) Prepare for the President’s signature and submission to Little League International, team rosters, including players claimed, and
the tournament team eligibility affdavit.
(f) Notify Little League International of any subsequent player replacements or trades.
SECTION 7
Safety Ofcer - The Safety Offcer shall:
(a) Be responsible to create awareness, through education and information, of the opportunities to provide a safer environment for
children and all participants of Little League.
(b) Develop and implement a plan for increasing safety of activities, equipment and facilities through education, compliance and
reporting.
NOTE: In order to implement a safety plan using education, compliance and reporting, the following suggestions may be
utilized by the Safety Offcer:
(1) Education - Should facilitate meetings and distribute information among participants including players, managers,
coaches, umpires, league offcials, parents, guardians and other volunteers.
(2) Compliance - Should promote safety compliance leadership by increasing awareness of the safety opportunities
that arise from these responsibilities.
(3) Reporting - Defne a process to assure that incidents are recorded, information is sent to league/district and
national offces, and follow-up information on medical and other data is forwarded as available.
(4) Background Checks - If the League President so designates, the safety offcer will complete the required
background checks per Little League Regulation I (b) and I (c) 8 & 9.
SECTION 8
Coaching Coordinator - The coaching coordinator shall:
(a) Represent coaches/managers in league;
(b) Present a coach/manager training budget to the board;
(c) Gain the support and funds necessary to implement a league-wide training program;
(d) Order and distribute training materials to players, coaches and managers;
(e) Coordinate mini-clinics as necessary;
(f) Serve as the contact person for Little League International.
SECTION 9
League Information Ofcer - The League Information Offcer shall:
(a) Set up and manage the league’s offcial website (site authorized by Little League International);
(b) Set up online registration and ensure player, manager, and coach data is uploaded to the Little League Data Center;
(c) Assign online administrative rights to other local volunteers;
(d) Encourage creation of team web sites to managers, coaches, and parents;
(e) Ensure that league news and scores are updated online on a regular basis;
(f) Collect, post, and distribute important information on league activities including direct dissemination of fund-raising and sponsor activities,
the district, the public, league members, and the media;
(g) Serves as primary contact person for Little League regarding optimizing use of the Internet for league administration and for
distributing information to league members and to Little League Baseball, Incorporated.
SECTION 10
Marketing/Public Relations Manager - The Marketing/Public Relations Manager shall:
(a) Oversee new player recruitment efforts;
(b) Develop and maintain a league marketing plan focused on player recruitment and retention;
(c) Oversee efforts to market new divisions of play and initiatives offered by the league;
(d) Work with local media to promote the interests of Little League;
(e) Coordinate efforts to make the local league visible in the community year-round.
SECTION 11
Sponsorship/Fundraising Manager - The Sponsorship/Fundraising Manager shall:
(a) Solicit and secures local sponsorships to support league operations;
(b) Collect and reviews sponsorship and fundraising opportunities;
(c) Organize and implements approved league fundraising activities;
(d) Coordinate participation in fundraising activities;
(e) Maintain records of monies secured through sponsorship and fundraising initiatives.
(f) Ensure regulation and polices related to sponsorships and fundraising are followed.
SECTION 12
Concession Manager - The Concession Manager shall:
(a) Maintain the operation of concession facilities;
(b) Organize the purchase of concession products;
(c) Be responsible for the management of the concession sales at league events;
(d) Schedules volunteers to work the concession booth during league events;
(e) Collects and reviews concession-related offers, including discounts and bulk-purchasing opportunities;
(f) Organize, tally, and keep records of concession sales and purchases.
SECTION 13
Umpire-in-Chief - The Umpire-in-Chief (U.I.C) shall:
(a) Serve as coordinator of the local league umpire program
(b) Advise the League President on the local league umpire program
(c) Recommend volunteer umpires to League President to serve the league during the regular season.
(d) Recruit, review, and retain volunteer umpires
(e) Establish and implement an umpire training program for volunteer umpires consistent with Little League® guidelines
(f) Communicate rule changes to league volunteer umpires, managers, and coaches
(g) Recommend tournament-worthy umpires to the District Umpire Consultant
(h) Attend umpire training programs at the district, state, and region levels
ARTICLE VIII - EXECUTIVE COMMITTEE
No local league is required to appoint Board members to Committees or use this tool of operation to manage the local
league. However, the committee structure is recommended to engage the Board of Directors, assist with efciently
delegating responsibilities throughout the year, and provide oversite in the operation of the local league.
SECTION 1
The Board of Directors may appoint an Executive Committee which shall consist of not less than three (3) nor more than fve (5)
Directors, one of whom shall be the President of the Local League.
SECTION 2
The Executive Committee shall advise with and assist the Offcers of the Local League in all matters concerning its interests and the
management of its affairs, and shall have such other powers as may be delegated to it by the Board, but in no event will the Executive
Committee have authority over the Board of Directors
SECTION 3
At any meeting of the Executive Committee, a majority of the total number of members then in offce shall constitute a quorum for the
transaction of business, and the act of a majority present at any meeting at which there is a quorum shall be the act of the Committee.
ARTICLE IX - OTHER COMMITTEES AND BOARD POSITIONS
SECTION I
Nominating Committee: The Board of Directors may appoint a Nominating Committee consisting of three (3) Directors
and other appointed Regular Members. The Committee shall investigate and consider eligible candidates and submit at
the Annual Meeting a slate of candidates for the Board of Directors. The Committee shall also submit for consideration by
the Board of Directors a slate of Offcers and Committee Members.
SECTION 2
Membership Committee: The Board of Directors may appoint a Membership Committee consisting of three (3) Directors
and other appointed Regular Members. The Committee shall receive the names of prospective Honorary, Sustaining
and Regular Members, investigate for eligibility and recommend those qualifed for election at the annual, regular, or any
special meeting of the Members or the Board of Directors.
SECTION 3
Finance Committee: The Board of Directors may appoint a Finance Committee consisting of not less than three (3)
nor more than fve (5) Directors. The Treasurer shall be an ex-offcio member of the Committee. The Committee shall
investigate ways and means of fnancing the Local League including team sponsorships and submit recommendations.
It shall be responsible for taking up collections at games, if such collections are authorized by the Local League, and shall
turn over said collections to the Treasurer immediately after each game.
SECTION 4
Building and Property Committee: (May be combined with Grounds Committee) The Board of Directors may appoint a
Building and Property Committee consisting of three (3) Directors and other appointed Regular Members. The Committee
shall investigate and recommend available, suitable sites and plans for development, including ways and means, the latter
in cooperation with the Finance Committee. It shall be responsible for repair and improvement recommendations, other
than normal maintenance, and supervise the performance of approved projects.
SECTION 5
Grounds Committee: (May be combined with Building and Property Committee) The Board of Directors may appoint a
Grounds Committee which shall be responsible for the care and maintenance of the playing feld(s), buildings and grounds.
It shall operate within the amount appropriated in the approved budget for that purpose.
SECTION 6
Playing Equipment Committee: The Board of Directors may appoint a Playing Equipment Committee which shall secure
bids on needed supplies and equipment and make recommendations for their purchase to the Board.
The Committee shall be responsible for the proper issuance of such supplies and equipment and for the repair, cleaning
and storage thereof at the close of the season.
SECTION 7
Managers Committee: The Board of Directors may appoint a Managers Committee consisting of three (3) Directors.
The Committee shall interview and investigate prospective managers and coaches, including those for the Minor League
teams and recommend acceptable candidates to the President, for appointment and subsequent approval by the Board
of Directors. It shall, during the playing season, observe the conduct of the managers and coaches and report its fndings
to the President of the Local League. It shall, at the request of the President or Board of Directors, investigate complaints
concerning managers and coaches and make a report thereof to the President or Board of Directors as the case may be.
SECTION 8
Umpire Committee: The Board of Directors may appoint an Umpire Committee consisting of three (3) Directors and other
appointed Regular Members. The Local League President shall be chairman of any such Committee. The Committee shall
recruit, interview and recommend to the President for appointment a staff of umpires, including a UIC and replacements.
When appointed, the staff of umpires shall be under the personal direction of the Local League President, assisted by the
UIC who shall train, observe and schedule the staff.
SECTION 9
District Committee: The Board of Directors may appoint a District Committee consisting of the Local League President as
chairman and two (2) other Directors. The Committee shall assist the District Administrator in interleague district functions
including the selection of members of the District Administrator’s Advisory Committee and the selection of tournament sites
and area tournament directors.
SECTION 10
Auditing Committee: The Board of Directors may appoint an Auditing Committee consisting of three (3) Directors.
The President, Treasurer or signatories of checks are not eligible. The Committee will review the Local League’s books
and records annually prior to the Annual Meeting and attach a statement of its fndings to the annual fnancial statement of
the President and Treasurer; or may, if directed by the Board of Directors or Membership, secure the services of a Certifed
Public Accountant to accomplish such review.
SECTION 11
Minor League Committee: The Board of Directors may appoint a Minor League Committee consisting of three (3) Directors.
The Chairman of the Committee shall be the Minor League Vice President and be responsible to the Local League
President for the proper conduct of the Minor League operation.
SECTION 12
Other Committees and Board Positions: The Board of Directors may appoint a committee consisting of three (3) Directors. The
Chairman of the Committee; or add Board positions for the specifc purpose of fulflling a need that is presently not addressed, or accounted
for by an existing committee.
List Additional Committees by name:
1. ____________________________________________________________________________________________
2. ____________________________________________________________________________________________
3. ____________________________________________________________________________________________
4. ____________________________________________________________________________________________
5. ____________________________________________________________________________________________
ARTICLE X - AFFILIATION
SECTION 1
Charter: The Local League shall annually apply for a charter from Little League Baseball, Incorporated, and shall do all things
necessary to obtain and maintain such charter. The Local League shall devote its entire energies to the activities authorized by such charter
and it shall not be affliated with any other program or organization or operate any other program.
SECTION 2
Rules and Regulations: The Offcial Playing Rules and Regulations as published by Little League Baseball, Incorporated,
Williamsport, Pennsylvania, shall be binding on this Local League.
SECTION 3
Local Rules, Ground Rules and/or Bylaws: The local rules, ground rules and/or bylaws of this Local League shall be adopted
by the Board of Directors at a meeting to be held not less than one month previous to the frst scheduled game of the season, but shall in
no way confict with the Rules, Regulations and Policies of Little League Baseball, Incorporated, nor shall they confict with this Constitution.
The local rules, ground rules and/or bylaws of this Local League shall expire at the end of each fscal year, and are not considered part of
this Constitution. (See Article XI, Section 7 for fscal year of this league.)
ARTICLE XI - FINANCIAL AND ACCOUNTING
SECTION 1
Authority: The Board of Directors shall decide all matters pertaining to the fnances of the Local League and it shall place all income
including Auxiliary funds, in a common league treasury, directing the expenditure of funds in such manner as will give no individual or team
an advantage over those in competition with such individual or team.
SECTION 2
Contributions: The Board shall not permit the contribution of funds or property to individual teams but shall solicit funds for the common
treasury of the Local League, thereby to discourage favoritism among teams and to endeavor to equalize the benefts of the Local League.
SECTION 3
Solicitations: The Board shall not permit the solicitation of funds in the name of Little League Baseball, Incorporated unless all of the
funds so raised be placed in the Local League treasury.
SECTION 4
Disbursement of Funds: The Board shall not permit the disbursement of Local League funds for other than the conduct of Little
League activities in accordance with the rules, regulations, and policies of Little League Baseball, Incorporated. All disbursements shall be
made by check, or league credit or debit card. All checks shall be signed by the Local League Treasurer and such other offcer or offcers, or
person or persons, as the Board of Directors shall determine.
SECTION 5
Financial Transparency: No Board member authorized to disburse funds may be the spouse or family relative of the League
President or Treasurer, or have direct access to league funds without the written permission of the chairman of the league’s Audit Committee.
The use of a league credit or debit card is permitted, given than the card is returned to the League President, Treasurer, or Chairman of the
Audit Committee with receipt for all purchases made within three (3) days of the purchase date.
SECTION 6
Compensation: No Director, Offcer, or Member of the Local League shall receive, directly or indirectly any salary, compensation, or
emolument from the Local League for services rendered as Director, Offcer or Member.
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SECTION 7
Deposits: All moneys received, including sponsorship and fundraising, shall be deposited to the credit of the Local League in/at Old Point National Bank.
SECTION 8
Fiscal year: The fiscal year of the Local League shall begin on October 1 and shall end on September 30.
SECTION 9
Distribution of Property upon Dissolution: Upon dissolution of the Local League and after all outstanding debts and claims
have been satisfied, the Members shall direct the remaining property of the Local League to another Federally Incorporated entity
which maintains the same objectives as set forth in Article II of this Constitution, which are or may be entitled to exemption under
Section 501-(c)-(3) of the Internal Revenue Code or any future corresponding provision.
ARTICLE XII - AMENDMENTS
This Constitution may be amended, repealed or altered in whole or in part by a majority vote at any duly organized meeting of the
Members provided notice of the proposed change is included in the notice of such meeting.
Draft of all proposed amendments shall be submitted to Little League Baseball, Incorporated, for approval before implementation.
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